SkyDrive Pro Storage Increased to 25GB

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Microsoft announced today on the Office 365 technology Blog that they are increasing the default storage available in each user’s SkyDrive Pro to 25GB from the current 7GB.  They’ve also added an option allowing increase to 50GB or 100GBs of storage on a user by user basis.  The optional additional storage will come out of your regular tenant storage allocation.  Tenants can buy additional storage if needed at a cost of $.20 USD/GB/Month.  Microsoft is also adding a new view to SkyDrive Pro that will display links to all the documents that have been shared with you personally, no matter whose SkyDrive Pro they are stored on.  So you get more room for storing and sharing your own documents and easier access to all the documents that others have shared with you.  That’s what I call a Win/Win.

You can read the whole announcement here:

http://blogs.office.com/b/office365tech/archive/2013/08/27/skydrive-pro-increases-storage-and-ease-of-sharing.aspx

SharePoint 2013 has reached RTM

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Earlier today Microsoft announced that Office 2013, including SharePoint Server 2013, reached the Release to Manufacturing (RTM) build.  That means that coding and testing is complete and work will now commence on getting these products packaged up and into the appropriate distribution channels for customers.  YOu can read the full announcement here: 

Office Reaches RTM!


But here are some of the high points and important details covered in the announcement.

  • People who purchase Office 2010 after October 19, 2012 will get a free upgrade to Office 2013 when it is released.
  • Surface RT tablets will include a preview version of Office 2013 when they ship on October 26th.
  • Office 365 customers will begin to see some of the new 2013 capabilities with the next service update in November.
  • TechNet and MSDN subscribers should have access to RTM code by mid-November.  Which happens to be just after the SharePoint Conference November 12-15, 2012.

Office 365 Certification Exams Being Developed

Office 365Microsoft is currently working on two new certification exams for IT professionals who work with Microsoft Office 365 online systems.  The exams are due to be released in April, 2012.  If you work with Office 365 you should be working on the knowledge needed to pass these exams starting NOW!  You can read more about what skills each exam is designed to test using the links below:

Exam 70-323: Administering Office 365 intended for IT professionals who administer Microsoft Office 365 in an environment that may include Microsoft Exchange, Microsoft Lync, and/or Microsoft SharePoint

Exam 70-321: Deploying Office 365 intended for consultants and IT professionals who plan and implement Office 365. This includes migrations to Office 365 (simple and hybrid deployments)

Passing these exams will give you the following  certifications:

  1. Microsoft Certified Technology Specialist (MCTS): Administering Office 365 (pass Exam 70-323)
  2. Microsoft Certified IT Professional (MCITP): Office 365 Administrator (pass Exam 70-323 and Exam 70-321)

 

The links above provide an outline of what skills are being tested but at this point there is no official training material available for the exams.  Your best way to prepare is to work with the Product.

Managing Default Permissions in SharePoint Online (Office 365)

I stumbled across an interesting difference between the Enterprise and Professional level plans of Office 365 recently.  If you subscribe to a Microsoft Office for professionals and small businesses plan (Plan P) then any non-admin user added to SharePoint online automatically has Enhanced Contributor permission in all your sites.  But if you subscribe to one of the midsize businesses and enterprises plans (E plans) then adding users gives them no rights in SharePoint online.  You must add the users to SharePoint online sites just like you would add users to an on-premise SharePoint site.  Since most administrators only have access to one Office 365 plan this difference often goes un-noticed. 

But the more important question is how do you change the default behavior in the professional level plan.  Its actually quite simple once you know what to look for.  In your Office 365 admin page there is a link to change permissions on your Team sites and documents (see screenshot below)

 

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Clicking on that link will take you to the Site permissions page for you default Team Site. 

NOTE:  Another difference between the two levels is that in the professional version you only get one Team site collection and one public website.  In Enterprise you can create multiple internal site collections but you are still limited to one public website.

On the site permissions page you will see a Domain Group named Tenant_Users (see screenshot below).  This is the group that contains ALL the users you create in Office 365.  You can see that the group is given the Enhanced Contribute permission level.  So every user that you create and assign a license to is automatically given permission to log on to your SharePoint online site.  This is very convenient, but causes a problem if you want most of your users to be limited to Read Only access to the site.

o365perms2

 

But once you recognize that this default group exists the solution is fairly simple. 

  • Select the checkbox next to the group
  • Click the Edit User Permissions button in the ribbon.
  • In the dialog that appears clear the check box next to Enhanced Contribute and select the check box next to either Read or View Only depending on how limited you want the average user’s permissions to be.  (see screenshot below)
  • Click OK

 

    o365perms3

    User’s will now default to either Read Only or View Only access to the site.  If you want to give them more permissions than that you’ll need to add them to an appropriate group or assign them rights individually.

    I’m sure there are other differences between the different plan levels that aren’t well documented.  This is just the first one I ran into.

    SharePoint Saturday: Denver – Nov. 11-12

    spsDen_logo_smallNext week I’ll be headed for Denver to speak at the Denver SharePoint Saturday event.  I will be presenting two sessions.  One will be an overview for users, admins, and developers who are just getting started on SharePoint online in Office 365.  The other is a more in depth talk for developers and admins on managing the various places that SharePoint stores user information.  I’ve reprinted the abstracts for my talks below:

    Intro to Developing for SharePoint Online: What Tools Can I Use? – The introduction of Office 365 drastically changed the SharePoint development landscape. As a managed online service the rules for developing customizations for SharePoint Office 365 are radically different from the ones for an “on-premise” installation. They are also slightly different than developing sandbox solutions. In addition many companies who currently use dedicated SharePoint installations are beginning to consider eventual migration to the Office 365 cloud environment. That means even current “on-premise” development is often constrained in new ways. No matter what kind of development you currently do you need to know how to develop for Office 365. In this workshop/session we’ll cover the following topics:

    • Setting up an Office 365 development environment
    • Developing sandbox solutions for SharePoint Online
    • Building reusable workflows in SharePoint Designer 2010
    • Why the Client Object Model is even more important in Office 365

    Users, Profiles, and MySites: Managing a Changing SharePoint User population – Every company has some level of employee change and turnover. The question is how do you manage the graceful removal or modification of user information from SharePoint? If everything is perfectly aligned SharePoint will automatically process and delete the user account, permissions, profile, and MySite for users that are deleted from Active Directory. Updates to user information are also automatic in many cases. But most SharePoint installations don’t have all the necessary components aligned for automated removal of old users and some profile properties refuse to update. In this session we will examine the underlying processes controlling user accounts, permissions, profiles and MySites and how they interact. We’ll look at what works, what doesn’t work, and how to work around it. Along the way we’ll recommend Best Practices for managing users, their profiles, and MySites in a SharePoint environment.