Office 365 Certification Exams Being Developed

Office 365Microsoft is currently working on two new certification exams for IT professionals who work with Microsoft Office 365 online systems.  The exams are due to be released in April, 2012.  If you work with Office 365 you should be working on the knowledge needed to pass these exams starting NOW!  You can read more about what skills each exam is designed to test using the links below:

Exam 70-323: Administering Office 365 intended for IT professionals who administer Microsoft Office 365 in an environment that may include Microsoft Exchange, Microsoft Lync, and/or Microsoft SharePoint

Exam 70-321: Deploying Office 365 intended for consultants and IT professionals who plan and implement Office 365. This includes migrations to Office 365 (simple and hybrid deployments)

Passing these exams will give you the following  certifications:

  1. Microsoft Certified Technology Specialist (MCTS): Administering Office 365 (pass Exam 70-323)
  2. Microsoft Certified IT Professional (MCITP): Office 365 Administrator (pass Exam 70-323 and Exam 70-321)

 

The links above provide an outline of what skills are being tested but at this point there is no official training material available for the exams.  Your best way to prepare is to work with the Product.

Managing Default Permissions in SharePoint Online (Office 365)

I stumbled across an interesting difference between the Enterprise and Professional level plans of Office 365 recently.  If you subscribe to a Microsoft Office for professionals and small businesses plan (Plan P) then any non-admin user added to SharePoint online automatically has Enhanced Contributor permission in all your sites.  But if you subscribe to one of the midsize businesses and enterprises plans (E plans) then adding users gives them no rights in SharePoint online.  You must add the users to SharePoint online sites just like you would add users to an on-premise SharePoint site.  Since most administrators only have access to one Office 365 plan this difference often goes un-noticed. 

But the more important question is how do you change the default behavior in the professional level plan.  Its actually quite simple once you know what to look for.  In your Office 365 admin page there is a link to change permissions on your Team sites and documents (see screenshot below)

 

o365perms1

 

Clicking on that link will take you to the Site permissions page for you default Team Site. 

NOTE:  Another difference between the two levels is that in the professional version you only get one Team site collection and one public website.  In Enterprise you can create multiple internal site collections but you are still limited to one public website.

On the site permissions page you will see a Domain Group named Tenant_Users (see screenshot below).  This is the group that contains ALL the users you create in Office 365.  You can see that the group is given the Enhanced Contribute permission level.  So every user that you create and assign a license to is automatically given permission to log on to your SharePoint online site.  This is very convenient, but causes a problem if you want most of your users to be limited to Read Only access to the site.

o365perms2

 

But once you recognize that this default group exists the solution is fairly simple. 

  • Select the checkbox next to the group
  • Click the Edit User Permissions button in the ribbon.
  • In the dialog that appears clear the check box next to Enhanced Contribute and select the check box next to either Read or View Only depending on how limited you want the average user’s permissions to be.  (see screenshot below)
  • Click OK

 

    o365perms3

    User’s will now default to either Read Only or View Only access to the site.  If you want to give them more permissions than that you’ll need to add them to an appropriate group or assign them rights individually.

    I’m sure there are other differences between the different plan levels that aren’t well documented.  This is just the first one I ran into.